Contract Manager

Job Overview:

We are seeking a highly organized and detail-oriented Contract Management Consultant to support the Contract Management team in overseeing and managing IBM and IV&V contracts for a large-scale government IT project. The consultant will play a critical role in ensuring contract deliverables, monitoring compliance, and supporting financial and documentation processes in alignment with agency procedures and Florida law.

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Key Responsibilities:

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Contract Deliverable Review and Acceptance

• Manage and document the deliverable review and acceptance process in compliance with contract terms and agency standards.
• Assist with reviewing and verifying invoices and related documentation for completeness and accuracy.
• Coordinate approvals and maintain records in the Florida Contract Payment System.

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Contract Monitoring

• Support the development and execution of contract management methods for tracking vendor adherence to schedules and project plans.
• Maintain documentation to monitor and report on contract compliance, financial performance, and budget data.

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Contract-Related Meetings

• Schedule, coordinate, and facilitate meetings related to contract performance and deliverables.
• Prepare agendas, meeting summaries, and supporting materials.

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Consultation and Collaboration

• Work closely with the Contract Manager to review planning, project needs, and contract changes.
• Assist in managing change orders, expenditures, and budget-related contract activities.

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Documentation and File Maintenance

• Organize and maintain comprehensive contract files, including records related to deliverables, monitoring reports, amendments, expenditures, and more.

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Additional Responsibilities

• Perform other related project and administrative duties as assigned.

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Required Qualifications:

• Minimum of 4 years of experience in contract management or finance.
• Minimum of 3 years reviewing invoices and related documentation.
• At least 2 years monitoring vendor performance and documenting compliance.
• At least 2 years of experience organizing and maintaining detailed contract files.

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Preferred Qualifications:

• Experience with Florida’s contract payment system, MyFloridaMarketPlace (MFMP) Ariba On Demand (AOD).
• Familiarity with Florida laws regarding prompt payment, deliverable acceptance, and contract monitoring.
• Experience with IT project deliverable review and acceptance.

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Knowledge, Skills & Abilities:

• Strong knowledge of deliverable acceptance and contract compliance monitoring.
• Proficient in planning and conducting meetings, preparing agendas, and producing reports.
• Ability to review and analyze deliverables and apply contract criteria effectively.
• Excellent organizational skills with the ability to manage multiple work assignments.
• Proficient in Microsoft Word, Excel, PowerPoint, and other productivity tools.
• Research, problem-solving, and structured methodology skills are essential.

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Education:

• Bachelor’s degree in Business Administration, Finance, Accounting, or related field OR equivalent work experience.

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If interested, please apply with resume.