Corporate Contract Specialist
About Routeware, Inc.
Routeware is the industry leader in providing software and data analysis that enables public and private enterprises to improve the effectiveness of their waste and recycling programs. Our solutions help organizations save time and money, increase efficiency, improve safety and help make our world a greener place.
Based in Portland, Oregon, the company employs a distributed team across North America and the UK. Our brands, products, and services provide an all-in-one platform to municipal and private waste haulers and other fleet services. As part of an essential and growing industry, we seek solution-oriented team players who want to positively impact the environment. Our work environment is collaborative, dynamic, fast-paced, and fun with a strong appreciation for innovation and initiative.
Our Mission
- Transform waste collection to drive a better future for generations to come.
Our Values
- Adaptability - The waste industry and technology are ever-changing, and the Routeware team never stops adapting to be at the forefront of technology innovation, supporting our customers to stay ahead.
- Mission-driven - At Routeware, it matters to us that our work has a lasting positive impact on our customers' outcomes, our fellow team members' well-being, and the long-term sustainability of our environment.
- Human-first - While technology drives our products; the real, live, caring people at Routeware are the true drivers of meaningful outcomes for our customers.
Corporate Contract Specialist
Job Description
We are looking for a highly organized, self-motivated individual to provide administrative and paralegal assistance to Routeware’s Corporate Contracts Administrator. Working with all levels of employees and management within this business-to-business company, the position includes responsibility for the analysis, administration and tracking of a wide range of multi-product, multi-vendor corporate agreements. This role provides a critical resource to employees, customers and vendors.
Responsibilities Include
- Contract analysis, interpretation, and identification of significant and/or special requirements, provisions, terms, and conditions that may pose a risk to Routeware.
- Work with company contact and vendor to resolve issues and revise contract if necessary.
- Enter and track all vendor agreements into database and flag those prior to expiration or auto renewal and confirm cancellation or continuation of agreement with internal contact.
- Assist Contract Administrator with the assessment, preparation, editing and execution of new customer and existing customer contracts.
- Work with company insurance broker to obtain, provide and track all customer Certificates of Insurance (COIs).
- Review and maintain confidentiality agreements/non-disclosure agreements (NDAs).
- Review requests for corporate signatures on all documents and obtain internal signature when appropriate.
- Complete research on matters as they arise.
- Work on special projects as necessary, such as updating internal processes or handling business escalations.
- Work with company attorney as necessary to resolve any ambiguous legal questions or assist on formal letters to customers in breach of contract.
- Requires minimal interactions with clients or vendors; high-touch contact with internal team members.
Systems Experience, Skills, Education
- Salesforce / CPQ
- Slack
- Office 360 (Word, Excel, PowerPoint)
- Outlook
- Google – Docs, Spreadsheets, Presentations, Shared Drives
- DocuSign
- Zoom
- ContractWorks
- Intacct
Required
- Experience as a legal secretary/legal assistant/paralegal in a law firm or in-house legal department.
- Familiarity with contracting processes and commercial contracts.
- Familiarity with both Private and Government / Municipality regulations.
- Proven and reliable ability to maintain confidentiality in all legal matters.
- Proactive attitude, high engagement, patience.
- Proven ability to stay calm and congenial, and to adjust positively to changes in direction and/or assignment.
- Advanced skills using Microsoft Office suite, Google tools, Adobe Acrobat Pro.
- Strong attention to detail and interpersonal skills with an emphasis on written and verbal communication.
- Well-organized, able to identify and prioritize tasks, excellent troubleshooting skills, and ability to successfully manage multiple projects.
- Ability to make sound critical decisions and accept personal responsibility for those decisions.
Nice-to-Have
- Familiarity with the Waste Industry.
Education
Bachelor's degree or work experience equivalent in related category.
Benefits
- Comprehensive benefits (medical with HSA option, vision, dental, and life insurance)
- Paid parental leave
- Medical and Dependent FSA
- 401K match
- Unlimited PTO
- Ten company holidays
- 1 Volunteer day
- Summer Friday's
Routeware is an Equal Opportunity Employer and prohibits all forms of discrimination or harassment. At Routeware, we are committed to the principle of equality, and all employment decisions are based on job requirements, business needs, and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate.
The Pay Range For This Role Is
55,000 - 65,000 USD per year(Remote - United States)
