Contract Administrator
Contract Administrator
The Contract Administrator coordinates the processing of all customer contracts, confidentiality agreements, insurances, bonds, and subcontracts to support all departments and locations. Ensures all documents comply with corporate policies, procedures, requirements, and legal guidelines. Works closely with operations and accounting staff to minimize risk to the company.
Essential Duties and Responsibilities
- Contract administration for all departments and locations
- Ensure proper contract terms and conditions, insurance requirements, contract language modifications, and required approvals and signatures are obtained for all contracts and subcontracts. Utilize corporate legal counsel and/or insurance consultant as necessary to minimize risk.
- Generate and review all subcontract agreements in coordination with Project Management. Coordinate the proper and timely processing of contracts and subcontracts
- Assist with the preparation and assembly of architectural/engineering proposals and documents for various departments
- Ensure proper Certificate of Liability Insurance is in place for all customers and subcontractors based on contract requirements
- Assists in completion of pre qualifications for owners, and staff
- Work with our insurance consultants managing workers comp, GL, Auto and professional liability claims
- Responsible for the subcontract prequalification process and the maintenance of appropriate documentation
- Other duties as assigned
Qualifications
- Bachelor’s degree in engineering or business, or equivalent combination of training and related experience
- At least 5 years of contract administration experience
- Must have a thorough understanding of contracting procedures including knowledge of purchasing, finance, engineering and controls principles
- Effective verbal and written communication skills plus general mechanical aptitude required
- Detail oriented with excellent organization and analytical skills
- Experience working in an architectural or engineering firm is highly preferred
- FDOT and/or Public Agency experience is highly desirable
Technical Skills
- Proficient in contract management software, preferably NetSuite and Microsoft Office Suite.
Compensation & Benefits
- Competitive salary is commensurate with experience + bonus eligibility
- Employer Paid Health/Vision Insurance
- Employer Paid Short-Term and Long-Term Disability Insurance
- Employer Paid Dental Insurance
- Employer Paid Basic Life and AD&D Insurance
- 401(k) Plan w/ up to 4% Employer Match and 100% immediate vesting
- Remote Work up to two (2) days per week
- Professional Development Assistance
- Generous Paid Time Off
- 7 paid company holidays per year plus additional paid time off between Christmas and New Year’s Day
Physical Demands
- This position is primarily based in an office environment, with occasional travel to other company locations/events as needed
- While performing the duties of this job the employee is occasionally required to stand, sit, walk, bend and occasionally lift and move up to 25 pounds.
TMC does not discriminate on the basis of race, ancestry, national origin, color, religion, sex, gender identity, age, marital status, sexual orientation, disability, veteran status, or any other protected classification under the law.
TMC does not accept unsolicited resumes from any vendors and/or recruiting services. Any unsolicited resumes will be considered property of TMC, and no fee will be paid in the event of a hire.
