Contracts Specialist

About FlexGen

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Based in Durham, N.C., FlexGen is an innovative software and services provider in the global energy storage sector. At the forefront of the energy transition, FlexGen leverages decades of engineering and software expertise to help shape the future of sustainable power both in the United States and globally. FlexGen's HybridOS™ software seamlessly integrates with any hardware vendor and with both traditional and renewable power sources. Our advanced analytics and AI-driven insights enable energy storage owners to effectively deploy diverse power market strategies and integrate various generation forms, enhancing grid stability and increasing economic returns. With 1.5M hours of runtime and 8 GWh of energy storage systems managed with HybridOS™, FlexGen provides field-tested software and services solutions that are trusted by the most technically and commercially demanding developers, utilities, government agencies, and industrial companies in the world.

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Position Description

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The Contract Specialist will play a key role in managing and facilitating the entire contract lifecycle, ensuring legal and organizational policies. The contract Specialist will collaborate with multiple departments to negotiate, draft, and execute business objective while also mitigating FlexGen’s risk. FlexGen’s project scopes range from integration and software services to full engineering, procurement, and construction (EPC) scope of supply.

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Major Job Responsibilities

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• Take sufficient steps to minimize contracting hazards working within the Company’s preferred risk profile
• Liaise with and support the Commercial Contracts Manager (“CCM”) and Support Teams to ensure the Project Commencement (Stage 4) activities are executed timely and properly following best practices
• Ensure compliance with the Company’s work health and safety policies, standards, and procedures while performing work activities
• Prepare weekly status reports on work progress and brief the CCM
• Support the CCM in negotiations of claims, contractual changes, and resolution of disputes or conflicts with Suppliers as required
• Assess and prepare Work Authorizations to support the Life Cycle Services Team when necessary
• Ensure contracting documents are properly stored following Company standards
• Special assignments or support work as may be required in furtherance of the Company’s business objectives
• Identify opportunities for process improvement within the contract management function
• Implement best practices to enhance the efficiency of contract processes
• Maintain accurate and organized contract documentation
• Ensure that all relevant records are up-to-date and easily accessible
• Lead contract negotiations with vendors and internal stakeholders
• Communicate contract terms and conditions clearly to all parties involved
• Stay abreast of relevant laws and regulations to ensure contracts adhere to legal requirements
• Collaborate with legal counsel when needed to address complex legal issues
• Cultivate and maintain positive relationships with vendors and external partners
• Collaborate with cross-functional teams to evaluate vendor performance and adherence to contract terms

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Position Requirements

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• A Bachelor of Science degree or equivalent relevant work experience
• 5+ years of experience in contract management
• Ability to read, analyze, and interpret contractual documents, financial reports, and technical documents
• Ability to apply arithmetic concepts such as fractions, ratios, and proportions
• Basic understanding of purchasing and supply chain procedures
• Proficiency in common Microsoft Office applications
• Good understanding of standard operating procedures (SOPs) and occupational, safety, and environmental regulations and laws
• Time management and problem-solving skills
• Verbal and written communication skills
• Ability to perform with a high degree of accuracy in a fast-paced work environment

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FlexGen provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, FlexGen complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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FlexGen expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.

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To the extent permitted by law, employees are subject to periodic random drug testing, and post-accident and reasonable suspicion drug and alcohol testing.