Contract Administrator

Description

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WHY CHOOSE ECRI?

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Benefits

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ECRI is an inspiring place to work. We share a common mission to help healthcare organizations make smart, compassionate, and ethical decisions for patients. Consider these additional benefits of joining the ECRI team:

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•  Industry leadership: We have a long history and proven reputation in patient safety and medical technology research. 
•  On-the-job-learning: You will have the opportunity to work with specialists across medical science, patient care, healthcare management, and technology. 
•  Comprehensive healthcare benefits: We offer medical, dental, vision, life insurance, accidental death and dismemberment, and disability coverage. 
•  Retirement Savings: Our employees can participate in an employer-matching 403(b) Retirement Savings Plan. 
•  Additional benefits: ECRI offers additional benefits to our employees, including paid time off and holiday pay, paid leave for parents, tuition assistance, employee assistance program, access to LinkedIn Learning, and other voluntary benefit programs (e.g. accident insurance, identify theft insurance, flexible spending accounts). 
•  Volunteer Program: ECRI Cares, our employee volunteer program, provides a framework for us to work together and make a difference in the lives of others. All employees are provided 16 hours annually of paid time to volunteer at preapproved ECRI Cares charities during normal business hours. 

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About Ecri

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At ECRI, our passion for safe, effective, and efficient care is ingrained into the fabric of who we are and why we are here. For more than 50 years, the people of ECRI have been unyielding in their work to protect patients from unsafe and ineffective medical technologies and practices. Now, with the acquisition of the Institute for Safe Medication Practices (ISMP), we have created one of the largest healthcare quality and safety entities in the world.

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As a non-profit, independent organization, we utilize an unbiased, evidence-based approach to develop guidance, and maintain our principles of integrity and transparent work. Our ethical standards have led us to adopt the industry's strictest conflict-of-interest policies, and they are why tens of thousands of healthcare leaders worldwide rely on ECRI to guide their clinical, operational, and strategic decisions across all sites of care.

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The Most Trusted Voice in Healthcare

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ECRI Is Proud To Serve The Healthcare Industry, From Providers And Insurers To Government Agencies, And Medical Associations. Our Areas Of Focus Include

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•  Patient Safety: empowering leaders to eliminate patient harm through the dissemination of best practices, guidance, benchmarking, and recommendations. 
•  Evidence-Based Medicine: providing clinical evidence to inform and support decisions on the effectiveness of medical technologies, procedures, genetic tests, and clinical practice guidelines. 
•  Technology Decision Support: arming hospital systems with unbiased insights, so they can optimize their supply chain. 

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ECRI is the only organization worldwide to conduct independent medical device evaluations, with labs located in North America and Asia Pacific. ECRI is designated an Evidence-based Practice Center by the U.S. Agency for Healthcare Research and Quality and a federally certified Patient Safety Organization by the U.S. Department of Health and Human Services.

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At ECRI, our passion for the truth drives us to go further and dig deeper in our pursuit to advance effective, evidence-based healthcare globally.

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The success of our organization relies on the kind of creative thinking that can only result from a diverse team of individuals. ECRI is proud to be an employer of choice with an inclusive environment for all employees. As part of this goal and in compliance with various laws and regulations, ECRI provides reasonable accommodation to applicants and employees.

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It's what makes ECRI unique, and why we are the most trusted voice in healthcare.

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Position Summary

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The Contract Administrator role will provide comprehensive global coverage of private and federal and state government opportunity identification; oversees the creation, negotiation, and management of contracts with domestic government agencies; monitors agreement lifecycle, modifications, amendments, and proper approval documentation; and ensures compliance with regulations and policies. Assists with proposal coordination, and provides administrative and business development support, including but not limited to coordinating endeavors within and interfacing with ECRI stakeholders (e.g., IT, finance, sales, SME’s, and others) and non-ECRI stakeholders (e.g., clients, members); and other duties as needed. Will demonstrate excellent interpersonal skills, the ability to manage multiple tasks at once, exemplary attention to detail, strong business acumen, and adept problem-solving skills. Must have the ability to coordinate with the client throughout the contracting processes to ensure that all requirements, milestones, and timelines are met. The Contract Administrator will foster favorable relationships with existing clients, both internal and external, prepare documents, meet with internal business leaders and subject matter experts, sales team, and other cross functional departments, as necessary.

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Essential Functions

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Reasonable Accommodation Statement:

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To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.

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Essential Functions

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Contract Lifecycle Management involved in all stages of a contract's lifecycle, from initial proposal preparation and negotiation to contract administration and closeout. Review and track all stages of a contract from initial proposal preparation and negotiation to deliverables, reporting, and closeout.

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Manage the day-to-day administration of contracts, including monitoring performance, tracking progress, and addressing issues that arise. Participate in contract negotiations, working to secure favorable terms and conditions for their organization.

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Collaborate with business lines and review contract modifications, including change orders and amendments, ensuring proper documentation and approvals.

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Documentation and record keeping maintaining accurate and organized contract records is a crucial aspect of the role. Closing out contracts and oversee final stages, including all deliverables are completed.

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Research and identify potential clients or customers for the company’s products or services as part of the pursuit process.

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Participate in proposal planning: including participation with the establishment of a proposal schedule, critical pathways, and critical dates and deadlines

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Assist with proposal development, specifically managing upkeep of proposal materials, and storage of proposal/contract materials after submission in a timely, accurate, and consistent manner.

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Attend and take notes for ECRI and client proposal meetings assigned.

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Completes other project coordination duties as assigned by supervisor.

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Additional Responsibilities

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Search and identify proposal opportunities for global markets including public and private bids.

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Identify, review, qualify and quantify opportunities for ECRI’s products and services utilizing designated search engines such as GOVWIN, MERX, Global Tenders, Instrumental, and other search platforms as appropriate.

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Create one-pager notification document synthesizing opportunities, analyzing and qualifying capabilities according to internal organization strengths and weaknesses

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Other duties, as assigned.

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Accountability Metrics

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Meet deadlines as assigned

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Maintain high quality standards

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Professional development: If recommended and supported by budget and management, participate in relevant webinars, conferences, and other virtual educational opportunities to grow knowledge base

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Qualifications

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POSITION QUALIFICATIONS

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Experience

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5+ years of experience related to proposal work required, preferably in the healthcare sector.

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Bachelor’s degree in administration preferred

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Knowledge And/or Experience In The Healthcare Industry Is Preferred.

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Strong writing skills able to gather, evaluate, write content, and create narratives with a proven ability to create compelling and persuasive proposals for public and private sectors that adhere to RFXs’ requirements.

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Ability to manage competing priorities and ensure that tasks are completed on time and to quality standards.

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Experience working collaboratively with interdisciplinary project teams and ability to foster teamwork to set goals, resolve problems, and make decisions that enhance organizational effectiveness.

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Advanced analytical, critical thinking, and problem-solving skills.

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Education

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Bachelor's degree required, Master degree preferred

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Computer Skills

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•  Proficient with:
•  Microsoft Office 365 Suite of products and Teams 
•  SharePoint 
•  Adobe Acrobat 
•  Collaboration software 
•  Videoconferencing platforms 
•  Funding opportunity research databases (e.g., SAM.gov, Grants.gov, General Services Administration, Bloomberg, USAOpps, Foundation Directory Online) 

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Certifications And Licenses

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N/A

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Position Compensation

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The salary range for new employees in this position is $80,088.38 - $90,900.31, based on background, experience, and skills. In addition, new employees in this position are eligible for all of our benefit offerings, including, but not limited to, health and welfare benefits, 403(B) retirement savings, and paid time off (PTO).

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ADA STATEMENT

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ECRI is committed to providing equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, genetics, sexual orientation, gender identity, or veteran status. We value diversity and believe that a diverse workforce enhances our ability to succeed. ECRI complies with applicable federal, state, and local laws governing nondiscrimination in employment and prohibits any form of discrimination or harassment based on these protected characteristics.

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EEO STATEMENT

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ECRI is committed to providing equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, genetics, sexual orientation, gender identity, or veteran status. We value diversity and believe that a diverse workforce enhances our ability to succeed. ECRI complies with applicable federal, state, and local laws governing nondiscrimination in employment and prohibits any form of discrimination or harassment based on these protected characteristics.