Operations Manager/ Law Firm Administrator

Job Description:

We are seeking a highly organized and experienced Operations Manager/ Law Firm Administrator to manage the day-to-day operations of our busy and dynamic practice. The ideal candidate will be a proactive problem-solver with excellent communication and leadership skills, and a proven track record of success in a similar role. This is a key position within the firm, responsible for ensuring smooth and efficient operations, allowing our attorneys to focus on serving our clients.

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Our ideal Candidate will have a range of contributions including:

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• Office Management: Supervise and coordinate all office operations, including facilities management, maintenance, purchasing, vendor management, and ensuring a safe and efficient work environment.  
• Technology Management: Oversee the firm's IT infrastructure, including hardware, software, network maintenance, cybersecurity, and vendor relationships. Ensure the firm's technology is up-to-date and effectively supports its needs.  
• Marketing & Business Development: Contribute to the firm's marketing efforts, including website maintenance, social media presence, event planning, and client relationship management. Support business development initiatives as needed.  
• Compliance & Risk Management: Ensure compliance with all relevant regulations and ethical standards. Develop and implement risk management policies and procedures.  
• Administrative Support: Supervise and provide guidance to administrative staff, fostering a positive and productive work environment. Handle complex administrative tasks as needed.  
• Strategic Planning: Contribute to the firm's strategic planning process, providing insights and recommendations to improve efficiency and profitability.  
• Reporting: Prepare and present regular reports to the partners on the firm's financial performance, operational efficiency, and other key metrics. 

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Qualifications:

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• Bachelor's degree in Business Administration, Management, or a related field required; MBA or other advanced degree preferred but not necessary.  
• Successful prior experience as a Law Firm Administrator or in a similar management role within a professional services environment.  
• Strong understanding of legal office operations, procedures, and terminology.  
• Excellent communication, interpersonal, and leadership skills.  
• Strong organizational, problem-solving, and time-management skills.  
• Proficiency in legal practice management software  
• Knowledge of employment law and other relevant regulations.  
• Responsibilities to maintain confidentiality and handle sensitive information with discretion. 

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Salary:

$80,000-90,000/year