Legal Operations Specialist

Job Summary

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We are IFF. We are the catalyst for discoveries that spark the senses and transform the everyday. IFF is a leading innovator of sensorial experiences that move the world. At the heart of our company, we are fueled by a sense of discovery, constantly asking “what if?” That passion for exploration drives us to co-create unique scents and tastes for fine fragrances and beauty, detergents and household goods, and well-loved foods and beverages.

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It’s an exciting time to be part of IFF and we are seeking a skilled Legal Operations Specialist for our extended legal team. You will work side-by-side with our Vice President of Legal Operations to help create processes and practices to improve the day-to-day efficiency and effectiveness of the extended legal team, facilitate change, and control costs.

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This is a generalist role that involves managing and supporting projects across the full range of subject matters supported by the extended legal team. You must be adaptable and proactive in identifying areas of need and generating action plans.

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Responsibilities

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• Assist with defining, driving, and reporting on strategic and operational initiatives with on-time and on-budget results.
• Administer current legal enterprise software: intake, contract management, legal spend and matter management, eDiscovery, compliance, intellectual property
• Assist in identifying and implementing legal department tools and procedures to streamline new or existing practices, as well as managing design, rollout, and training for new systems and procedures.
• Help enforce processes and policies to manage outside counsel usage and spend
• Assist with budget/accrual matters and optimizing workflows within the legal, sustainability, and public affairs departments.
• Perform a variety of administrative tasks including monitoring and responding to the inquiries in the legal operations owned shared mailboxes and drafting and circulating written communication to the IFF leadership, legal team, key stakeholders and external partners as well as providing support to the sustainability and public affairs teams as needed.
• Support and handle a variety of ad hoc projects within the legal team, as they arise
• Collaborate cross-functionally with teams, including commercial, legal vendors, IT, finance, procurement, sustainability and public affairs.

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Required Skills

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• Ability to work independently, prioritize work/projects, and seamlessly pivot when necessary
• Excellent problem-solving, written and oral communication skills 
• Superb attention to detail
• Commitment to quality work product and organizational ethics, integrity and compliance
• Ability to move projects forward by gaining support from stakeholders
• Highly organized with ability to manage and comply with multiple deadlines in a fast-paced, complex environment
• Proficient with Microsoft Outlook, Word, Excel, SharePoint, OneNote, OneDrive, SAP, legal enterprise software 
• Team player
• Inquisitive and technologically adept

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Required Experience

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• B.A. or B.S. preferred
• Minimum 3 years of experience with legal project operations 
• Experience developing forms, processes, and policies
• Proven track record of collaborating cross-functionally to set objectives and produce results
• Administration of legal enterprise software used to manage documents, matters, contracts, intellectual property, invoices and budgets; preferably Thomson Reuters Legal Tracker (formerly Serengeti Tracker), HighQ, Icertis and/or Memotech 
• Experience reviewing law firm invoices and enforcing billing guidelines
• History of good judgment, discretion and ability to set priorities
• Demonstrated creative, flexible problem-solving skills 
• Experience with SAP preferred 
• Demonstrated commitment to diversity, equity and inclusion

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We are a global leader in taste, scent, and nutrition, offering our customers a broader range of natural solutions and accelerating our growth strategy. At IFF, we believe that your uniqueness unleashes our potential. We value the diverse mosaic of the ethnicity, national origin, race, age, sex, or veteran status. We strive for an inclusive workplace that allows each of our colleagues to bring their authentic self to work regardless of their religion, gender identity & expression, sexual orientation, or disability.

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Visit IFF.com/careers/workplace-diversity-and-inclusion to learn more