Legal Operations Manager

Job Description

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MBK Real Estate (MBK) is an industry leader in real estate operations and development. Through its subsidiaries, MBK Rental Living, MBK Industrial Properties and MBK Senior Living, MBK Real Estate is renowned for building award-winning new home and apartment communities, state-of-art distribution facilities and for its reputation in providing exceptional high standards of service throughout its senior living communities.

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MBK is a privately held real estate development firm with roots in the business dating back to 1996. MBK's extensive activities through its operating divisions, along with the size and scale of our development and building activities represent the continuation and commitment to American enterprise.

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Job Description

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MBK Real Estate is hiring a Legal Operations Manager to join our team at our Home Office in Irvine, CA!

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This role will be 5 days on-site for 90 days and 4 days on-site thereafter.

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Job Summary

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The Legal Operations Manager is responsible for strategically managing the daily operations of the legal department. This role focuses on developing operational efficiencies in the legal department and ensuring that legal technology platforms are effectively implemented across the organization and supported to meet the organization's needs. In addition, this role is responsible for handling various types of legal matters pertaining to the organization, including corporate maintenance, general corporate governance, preparation of legal documents, contract review and management, and litigation handling and tracking. The candidate should have in-depth knowledge of complex corporate organizational structures, governance, principals, practices, and procedures.

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Duties & Responsibilities

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Implement and Manage Legal Operations

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• Identify opportunities for legal process improvement, including legal technology implementation, process automation and optimization.
• Evaluate, implement, and manage legal technology solutions, including contract lifecycle management, legal service requests, e-billing, document management, and enterprise legal matter management.
• Automate legal reporting processes and develop self-service tools for accessing legal documents and data.
• Refine and tailor the organization’s legal data management platform (Legisway), centralizing and organizing data into a single source, ensuring data accuracy and accessibility for legal and business users.
• Plan and lead legal projects and cross-functional initiatives across departments with accountability for scope and deliverables; Lead communication and provide direction to project teams.
• Interface and collaborate with other departments within the organization.

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Formation and Maintenance of Corporate Entities

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• Responsible for the formation and maintenance of all legal entities, including preparation of organizational documents (articles of incorporation, bylaws, fictitious name registrations, foreign qualifications, license applications); checking formation availability and reserving entity name; drafting and filing of amendments to articles of incorporation, etc. Complete applications for conducting business under state and federal law, including applications for Employer ID Number.
• Draft corporate governance documents including resolutions, consents and minutes.
• Generate and maintain organizational charts, directors and officers lists, ownership data, and signature blocks.
• Maintain accurate database for the company and all related joint ventures and subsidiaries, including their respective organizational documents, registered agents, governing bodies, ownership, and other pertinent data.
• Manage compliance of Corporate Transparency Act requirements.

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Litigation Matters

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• Responsible for litigation notices (including service of process), litigation holds and tracking of claims.
• Responsible for updating and maintaining the company’s litigation/claims database.
• Track progress of litigation claims, potential claims and other matters
• Assist with legal reporting and generating litigation reports for various ownership groups.
• Collect internal information and assist in responding to auditors’ requests for information. Gather litigation and billing information to prepare draft responses to auditors' requests for information.
• Support corporate record retention and maintenance, including monitoring and ensuring compliance with electronic discovery.

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Preparation Of Legal And Other Documents

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• Draft and revise routine business agreements including confidentiality and vendor/procurement agreements and other documentation preparation and proofing under the supervision of the Associate Counsel.
• Review contracts, confidentiality agreements, policies and other corporate documents.
• Draft correspondence, abstracts, summaries, addenda, amendments.
• Review and edit legal forms and documents for accuracy.
• Draft and maintain closing/transaction checklists.

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Education Requirements

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• Bachelor’s degree from an accredited institution.
• Paralegal Certification required.

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Experience Requirements (in Years)

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• 10+ years of legal experience
• 5 years of experience in legal operations

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Required Competencies/Licenses/Certifications

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• Microsoft Suite competency.
• Strong knowledge of legal technology solutions and process automation.
• Notary Certification.
• Ability to operate autonomously with a positive, team-oriented attitude.
• High EQ and impeccable professional ethics.
• Detail-oriented, proactive, and resourceful with exceptional follow-through.
• Strong analytical, problem solving, keen attention to detail and organizational skills.
• Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully.
• Demonstrates accuracy and thoroughness; Looks for ways to add value and improve and promote quality and efficiency.
• Ability to maintain strict confidentiality of privileged, confidential and/or sensitive matters.
• Balances team and individual responsibilities; Contributes to building a positive team spirit.
• Accepts responsibility for own actions; Follows through on commitments.
• Takes independent actions and calculated risks; Asks for and offers help when needed.

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Physical Demands & Work Environment

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• Must be mobile and able to perform the physical requirements of the job, bending, kneeling, stooping, pushing, pulling and repetitive motion.
• Ability to sit and work at a computer for long periods of time.
• Able to move intermittently throughout the workday and between divisions.
• Ability to lift/carry up to 30 lbs. and push up to 20lbs. as necessary.

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Pay: $130,000-$155,000/annually + bonus

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We are not currently accepting unsolicited assistance from recruitment agencies for this position. All candidates must apply directly through our careers page or other designated platforms.

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We offer a rich benefits package comprising of the following: competitive salaries with opportunities for growth; 401(k) retirement plan with up to 4% employer matching; comprehensive industry leading medical, dental and vision insurance; company-provided life, disability and AD&D insurance; flexible spending accounts, generous paid time off including vacation and sick time, holidays, and bereavement leave; and a variety of programs including leadership development, training, and personal coaching; education loan assistance and scholarships; daily living, financial and legal services; childcare and eldercare assistance; employee discounts; and health and wellness resources that include virtual yoga, mindfulness, and financial readiness for employees and their family members.

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If you are ready to meet the challenges of this critical role, we want to hear from you!

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MBK is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, genetic information, or other protected reason. Our company is committed to providing access, equal opportunity and reasonable accommodation for qualifying individuals in employment, its services, programs, and activities. To request reasonable accommodation, contact talentacquisition@mbk.com.

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Regulatory Disclosures for Senior Living Communities with Medicaid Residents: An “Excluded Party” is a person that the federal or state government found not eligible to provide care and services in a facility that receives Medicare or Medicaid funding. If employed at one of our senior living communities that receives Medicare or Medicaid funding, team members must not be considered an “Excluded Party” as defined by the U.S. Department of Health and Human Services, any state Medicaid Programs, and any additional federal and state government contract programs. If, as a team member, you learn that you are an Excluded Party at any time, you must present your Excluded Party notice letter to your supervisor immediately.

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Other Regulatory Requirements:  If employed at one of our senior living communities, team members must continually comply with certain laws and regulations that impact the company, including, but not limited to, as applicable, state licensing regulations, the Health Insurance Portability and Accountability Act of 1996 (HIPAA), Resident Rights as defined by the U.S. Department of Health and Human Services, and any other federal or state laws relating to team members’ professional licenses.

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HIPAA Disclosure

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All Team Members prior to commencing employment and once employed must not be considered an “Excluded Party” as defined by the Medicare and state Medicaid Programs as well as other federal and state government contract programs. If as an associate you learn you are an Excluded Party, you must present your Excluded Party notice letter to your supervisor immediately. An Excluded Party is a person that the federal or state government found not eligible to provide care and services in a Community that receives Medicare or Medicaid funding. In addition, at all times, during your employment, all associates must be in compliance with certain laws and regulations that affect the company, including but not limited to Resident Rights, HIPAA, State licensing regulations, and those laws relating you an associates’ professional license.