Legal Administrative Assistant

Job Description

Administrative/Legal Assistant for Family Office and Foundation - Part time

Beautiful Birmingham Office-- Law Firm/Legal experience a plus 

$32-35/hour

​

Responsibilities:

• General administrative support for the office.
• Assists with preparation of legal documents and maintenance of files (electronic & paper), including various legal entities.
• Tracks recurring events/meetings/tasks and follows up to ensure efficient completion by deadlines.
• Receives and distributes incoming mail and prepares outbound mail via USPS and other carriers.
• Maintains historical records by filing documents.
• Maintains, replenishes and inventories office supplies and equipment.
• Assists Business Operations Assistant and Sr. Accountant with administrative tasks related to AP & AR & bank deposits (accounting experience not required).
• Answers and screens phone calls and greets guests, and related receptionist duties
• Administers medical, dental, optical, Medicare, COBRA benefits and ensures compliance with required notices.
• Maintains compliance with all entity annual reports.
• Schedules meetings & arranges occasional travel.
• Foundation-related administrative support, including grants processing administration and periodic newsletter preparation/distribution.
• Hospitality – orders & serves lunches, catering for meetings (infrequent) and associated clean up, maintains kitchen area cleanliness.
• Thorough knowledge of and compliance with company policies and procedures.
• Other duties as assigned.

​

Work Hours & Benefits:

• This is a part-time position of 20 hours per week. Work hours are TBD and require some flexibility. 
• Paid PTO – 5 days within first 12 months, 8 days annually in subsequent years.
• Simple IRA with employer match up to 3%. 
• The company recognizes 8 holidays annually (pro-rated for 20-hour week)

​

Qualifications/Skills:

• Absolute discretion, tact, and confidentiality on all matters relating to family and office
• Sound judgment and initiative
• Excellent attention to detail
• Excellent written and verbal communication skills
• High proficiency in grammar and spelling
• PC proficiency & Experience with MS Office
• Strong client service skills
• General math & data entry skills
• Positive outlook and demeanor, team-oriented attitude
• Dedicated team player

​

Education, Experience:

• Advanced degree preferred
• Previous experience working in law firm or with legal documents
• Preference to candidates with previous experience working in family office setting

​

Please email resume to: ben@harperjobs.com

​

Ben Schwartz | President | Harper Associates

Direct: (248) 737-0431 | Fax (888) 737-8525

ben@harperjobs.com | www.harperjobs.com