Director, Contracts Administration

Job Description:

​

At Cumming Group, you will work on some of the world's most exciting projects in a dynamic environment where your success is measured by the impact you make. We are one of the fastest-growing project and cost management consultancies in the United States, as reflected in our top 20 rankings in ENR. With over 50 offices globally, an extremely diverse project portfolio, and double-digit year-over-year revenue growth, the opportunities to make your mark are limitless!

​

We have an exciting Director of Contracts Administration opportunity in our Murrieta, CA office. The Director is responsible for overseeing the contract administration and support function, as well as providing general corporate legal support (e.g., corporate and professional licensing, registration, entity management support).

​

Essential Duties & Responsibilities

​

• Oversee the Contract Administration function. This includes but is not limited to development of policies and procedures and Department workflows. It will also assist in on-boarding and cross training of personnel.
• File management and maintenance of templates and standard agreements.
• Maintain the Department TeamLink site.
• Archive and maintain insurance documentation and prepare renewal applications.
• Support integration efforts for acquired entities including project set-up and integration of subconsultants.
• Support merger efforts.
• Oversee international subconsultant qualification and formation efforts and monitor domestic subconsultant vetting and formation.
• Manage integration into Deltek of contract and subconsultant agreements worldwide.
• Handle reporting and audit functions in support of the Department.
• Assist in management of Department communications and presentation of training programs.
• Ensure policies and procedures (internal controls) are in place to provide reasonable assurances that the company assets are protected.
• Work collaboratively to provide continuous improvement of cross-team education and guardrails, playbooks, contract templates, and legal processes.
• Ensure all documentation is received for processing and shares outcome/results with the appropriate stakeholders.
• Create and maintain audit tools to monitor staff productivity, work quality and accuracy.
• Establishes reports to share with leadership the volume of the various tasks assigned to staff and make recommendations of process improvements and/or if additional resources are needed.
• Work closely with members of Operations, Finance, Tax, Legal and Technology teams.
• Perform other duties that are reasonably associated with the above essential functions and additional duties assigned by supervisor.

​

Knowledge & Skills Required

​

• Excellent communication, listening, leadership and management skills are essential.
• Strong organizational skills to effectively deal with multiple tasks are important. 
• Ability to work efficiently and effectively under tight deadlines, as well as balance multiple projects by prioritizing effectively.
• Analytical, problem solving, and strong negotiation skills.
• High-conflict resolution skills.
• Ability to work independently, self-starter, energetic. 
• Possess excellent business judgment and critical thinking.
• Ability to work collaboratively across departmental functions. 
• Ability to effectively delegate.
• Possess strong leadership skills, including ability to exhibit confidence in self and others, inspiring and motivating others, commanding respect and trust and accepting feedback from subordinates. 
• Ability to take responsibility for subordinate’s activities.
• Flexibility to adapt to all situations.
• Ability to perform at high levels in a fast paced, ever-changing work environment. 
• Ability to anticipate work needs and follow through with minimum direction. 
• Demonstrate consistent ability to be dependable, diligent, and thorough. 

​

Computer Skills

​

• Intermediate knowledge of Windows, Word, PowerPoint, and Outlook.
• Advanced skill level with Excel. 

​

Education & Experience

​

• Education: Bachelors Degree in Business Administration, Bachelor of Law, Juris Doctor or related field
• Experience: Five to ten years of contract and procurement experience.
• Minimum of three (#) years' of managing a team of at least 3 employees is required

​

Cumming Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

​

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.