Assistant to the Chief Legal Officer

Job Summary

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Provides self-directed complex high-level administrative, planning, project, and staff help for an Executive Vice President to include evaluating departmental operations, assembling background material, reports, and data for meetings and conferences; establishing daily calendar priorities, screening requests and scheduling appointments. Works directly with senior management on special projects.

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Essential Functions Of The Role

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• Oversees and/or performs a range of diverse administrative activities in the management, coordination and implementation of the operations of the Executive Vice President with wide latitude for exercising discretion and unbiased judgment; serves as a central point liaison with other departments and external constituencies in the resolution of a variety of daily matters.
• Exclusively generates complex, detailed presentations and reports. Compiles reports and research setting forth progress, adverse trends, and appropriate recommendations or conclusions.
• Oversees the management of the Executive Vice President's calendar to include scheduling and rescheduling and prioritizing as needed. Schedules and attends departmental senior leadership and staff meetings. Prepares agendas and makes arrangements for meetings.
• Screens inquiries and reads and studies correspondence from the public and staff to resolve distribution to the Executive Vice President or referral to other staff members/offices; disseminates information to staff members; send notices for staff meetings, schedules rooms, prepares meeting agendas and background materials.
• Prepares travel itineraries, arranges flight and hotel reservations, prepares expense reports, and submits reimbursement claims.
• Plans, coordinates and executes visits of external corporate executives. Meets and greets executives, clients and prospects in person and on the phone.
• Manages day-to-day office activities and functions to include purchase requests; answering telephones, processing mail, responding to inquiries from the public and staff, taking meeting minute notes; and implementing office procedures and filing systems that lead to greater efficiency and effectiveness.
• Supervises employees as required to include work allocation, training, evaluation, and problem resolution. Recommends various personnel actions as required to include hiring, firing, and promotions.

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KEY SUCCESS FACTORS

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• Knowledge of administrative practices and procedures.  
• Knowledge of customer service methods and procedures.  
• Verbal and written communication skills.  
• Social skills to interact with a wide range of constituencies.  
• Skill in the use of personal computers and related software applications such as desktop publishing, project management, spreadsheets, and database management.  
• Skill in organizing resources and establishing priorities.  
• Ability to make unbiased administrative/procedural steps and judgments.  
• Ability to interpret and implement policies and procedures.  
• Ability to work in a team environment.  
• Ability to train, motivate, evaluate, and supervise employees as required.

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Benefits

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Our competitive benefits package includes the following

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• Immediate eligibility for health and welfare benefits
• 401(k) savings plan with dollar-for-dollar match up to 5%
• Tuition Reimbursement
• PTO accrual beginning Day 1

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Note: Benefits may vary based upon position type and/or level

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Qualifications

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•  EDUCATION - Associate's or 2 years of work experience above the minimum qualification
•  EXPERIENCE - 5 Years of Experience, experience in a legal setting very highly preferred